|
Proposed Changes to the
Camp Bountiful Bylaws The Camp Bountiful Association will vote on proposed changes to the bylaws at the Association meeting on Sunday, August 29, 2004 at 1:30 PM at Camp Bountiful. Changes in
blue come from the Legal Department at church headquarters. Changes in red
are proposed by the campground board. All changes have received the appropriate clearance from the church legal department. CAMP BOUNTIFUL ASSOCIATION BYLAWS
(Changes for the August 29, 2004 Association meeting) Camp Bountiful ("Campground") located at 4861 Limerick Road,
Jackson, Ohio 45640 is an integral subordinate unit and part of the Community of Christ, a/k/a Reorganized Church of Jesus Christ of Latter Day Saints ("Church") and is accountable to the Church general officers
including the Apostle in charge of the field, the Presiding Bishopric and the First Presidency, and mission center officers. ARTICLE I - CAMP BOUNTIFUL ASSOCIATIONSection 1 - Membership
The Camp Bountiful Association ("Association") shall be composed of the members of the Bountiful and Western Ohio Mission Centers of the Community of Christ. Any jurisdiction created as a result of division,
realignment or restructuring of the above Mission Centers shall automatically become a member of the Association without satisfying the requirements described in Article I, Section 10.
Section 2 - Purpose
shall be to proclaim Jesus Christ and promote communities of joy, hope, love and peace. The
campground provides a place for the conduct of
youth camps, reunions, retreats, educational seminars, family camps
that offer fellowship, worship, recreation, team
building and personal development and any and all activities not inconsistent with the ministries of the Community of Christ.
The Association shall provide a method for maintaining, financing, scheduling, developing, promoting, and preserving the Campground. The
Association shall be accountable to the mission centers, and shall consist of member congregations that utilize and support the Campground and its development. The Association shall act on matters of capital development and real estate transactions recommended by the
Association Board of Directors ("Board") so long as those recommendations are in harmony with denominational procedures and administrative oversight as established for subordinate units by the Church. is
to maintain, develop and operate Camp Bountiful, Jackson County, Ohio. The campgrounds shall be used as The campgrounds may also be used for such other activities as determined by the Board of Directors (hereafter
called the Board), not inconsistent with the not for profit status of the campgrounds.
Section 3 - Title to Property
Title to all properties of the Association shall be held in the name of: The Reorganized Church of Jesus Christ of Latter Day Saints, a Missouri not-for-profit Corporation, registered to do business in the State
of Ohio.
Section 4 - Principal Office
The principal office and business address of the Association shall be: Western Ohio Mission Center, 2862 Johnstown Road, Suite 111, Columbus OH 43219.
Section 5 – Change of Address
The Board of Directors is granted full power and authority to change the principal office of the Campgrounds from one location to another within mission centers of the Camp Bountiful association.
Section 56 - Annual Meeting
A meeting of the Association shall be held annually at Camp Bountiful between August 15 and September 15, as determined each year by the Board, and at such time as determined by the Board. The meeting
shall be conducted on the day commonly known as "Camp Bountiful Day". The purpose of Camp Bountiful Day is to provide opportunity for worship, fellowship, fund raising, approving the annual budget for the next year, reports from the Board
to the association, and other business as necessary. Written and/or electronic notice stating the place, day and hour of the Annual Meeting shall be delivered by the Board not less than 90 days before the date of
the meeting to each Mission Center congregation in the Association.
Section 67 - Special Meetings
Special meetings of the Association may be called by the Board upon not less than 30 days written and/or electronic notice to each Mission Center congregation. The notice shall state the place, day, hour and
purpose of the meeting.
Section 78 - Quorum and Method of Voting
The presence of six or more members of the Mission Centers shall constitute a quorum for the transaction of the Association's business. Each member of the associated Mission Centers shall have one vote at a
meeting of the Association. Vote by proxy shall not be permitted.
Section 89 - Right to Inspect Records
Any member of the associated Mission Centers shall have the right to inspect any and all financial records and minutes of the Association, the Board or any committee thereof, upon reasonable notice to the Board.
Section 910 - Amendments to Bylaws
The Bylaws of this Association may be amended, or new Bylaws may be adopted, by a majority vote of the members present at any duly called meeting of the Association and with not less than 60 days written and/or
electronic notice to each Mission Center congregation.
Section 1011- Application for Membership
Any Mission Center or equivalent jurisdiction may apply for membership in the Association. The application shall be in writing to the President of the Board of the Association. A majority vote of the Association
at its annual meeting shall be required for the application to be approved.
Section 1112 - Contents of Application and Membership Fee
An application for membership shall be accompanied by a copy of the minutes of the applicant's duly assembled conference, indicating approval of the conference to seek membership in the Association. The minutes
shall also contain the applicant's agreement to pay a one time, per capita membership fee of twenty dollars, payment of which is hereby deemed a requirement for all new members of the Association.
Section 1213 - Calculation of Membership Fee
The per capita membership fee calculation shall be made from the most recent membership data for the applicant. The fee shall be paid within five years of the date of approval of the application, with 20% of the
fee to be paid in each year of the five year period. The fee shall be placed within the Camp Bountiful Endowment Fund.
Section 1314 - Withdrawal of Membership
Any Mission Center or its equivalent may withdraw from the Association upon written notice to the President of the Board. The withdrawing jurisdiction shall forfeit any and all claims to the assets, funds and
property of the Association.
Section 1415 - Sale of Camp Bountiful
, not including normal maintenance such as selective
tree harvesting, can only be approved only by a 3/4 majority 2/3 vote at a duly called Association meeting. A sixty-day written and/or electronic notice of the vote such a proposed sale must be sent to all Mission Center congregations in the Association. (B) In the event of the sale of Camp Bountiful, proceeds from the sale of land,
equipment and any other income derived shall be returned to the Mission Centers, or their successors, that comprise the Camp Bountiful Association, on a per capita basis. The per capita formula shall be
determined by the number of active members on the rolls of the Mission Centers, or their successors, at the time of distribution.
ARTICLE II - BOARD OF DIRECTORS Section 1 - Membership
Northeast Great Lakes
Field Bishop (or equivalent) of the Community of Christ shall have ex officio membership on the Board.(C) The ex officio membership on the Board shall have the right to voice and vote and shall not be
eligible to hold office. (D) Each associated Mission Center shall be represented on the Board by a total of three elected members serving staggered three-year terms. One person will be elected
at each autumn Mission Center conference. (E) Each associated Mission Center shall be represented on the Board by a total of three members appointed by the Mission Center President to serve staggered
three-year terms. One person will be appointed each year between the autumn Mission Center conference and December 31. The Board may recommend to the Mission Center Presidents persons it deems qualified for
appointment. (F) For each elected board member an alternate will be elected at the same conference. The alternates may have a voice in any board meeting, but will have no vote unless his or her
primary board member is absent. The alternate can not hold an office and will not perform the duties of an officer even if their primary board member is an officer and is absent. (G) A majority of the Board of Directors must be composed of members in good standing of the Community of Christ.
Section 2 - Qualifications for Board Members
(1) A prospective member to the Board of Directors shall:
(A) not have been convicted of a felony; and (B) not have been declared of unsound mind by a final order of a court; and (C) not be an employee of the Campground.
(2) No person should be elected or appointed a member of the Board unless that person has demonstrated competence and current personal
interest in at least two of the following areas:
(A) Administration of not for profit organizations (B) Fund raising (C) Church camping and reunion programs (D) Personnel/Management (E) Policy development and implementation
(F) Budget development and implementation
Section 3 - Terms of Office
All elected and appointed Board members shall serve a three year term of office commencing the first day of January, with the exception of appointments made to fill vacant positions. The Board of Directors shall
have the authority to stagger terms of elected and appointed members of the Board in order to provide continuity. No Board member shall serve more than nine consecutive years without a break in service of at least
one year.
Section 4 - Vacancies
Northeast Great Lakes Field Bishop.(B) Vacancies created by
resignation or removal of Board members elected at Mission Center conferences shall be filled by his or her alternate. (C) Vacancies created by resignation or removal of Board members appointed by Mission
Center Presidents shall be filled by appointment by the Mission Center President for the unexpired term. (D) Vacancy of an alternate's position shall be filled by appointment by the Mission Center
President until the next Mission Center conference where the vacancy was left.
Section 5 - Meetings
(A) The Board shall meet not less than twice annually. One meeting shall be in January for the election of officers and preparation for the camping season. One meeting shall be held in August, and shall
include approval of the budget for the next calendar year. (B) Board members shall receive not less than 14 days written and/or electronic notice of a regularly scheduled meeting. (C) Emergency or
special meetings of the Board may be called by the President or upon the written and/or electronic request, signed by not less than 3 members, delivered to the President. Members shall receive not less than
2 days oral or written and/or electronic notice of any emergency or special meeting.
Section 6 – Action Without Meeting
Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all Directors individually or collectively consent in writing to such action. Such written consent
or consents shall be filed with the minutes of the proceedings of the Board of Directors. Such action by written consent shall have the same force and effect as the unanimous vote of the Board of Directors.
Section 7 - Electronic Meetings
The Board of Directors and any of it's committees may conduct its business through the use of e-mail following these rules:
(A) The e-mail is sent (cc) to all voting members. All
responses should be sent to all voting members ("Reply All" command).(B) The sender includes their name. (C) All board members must verify receipt of the motion for any action to be valid. (D) The motion is clearly stated as a motion and a date for the vote is set for at
least five full days after the motion is sent. (E) Each person is limited to two comments on the motion. (F) No votes will be sent before the voting date and 24 hours will be allowed for the votes to be counted and the results sent to all. (G) The action shall be filed with the minutes of the
proceedings of the Board of Directors.
Section 6 8 - Quorum
More than half of the Board membership, as defined in Article II, Section 1, shall constitute a quorum.
Section 7 9 - Removal
Cause for
removal shall include, but is not limited to, failure to attend two consecutive board meetings without reasonable excuse.
Each Mission Center shall retain the right to remove their elected member of the Board at a duly called conference. The Board of
Directors may declare vacant the office of any elected Director on the occurrence of any of the following events.
(A) The Director has been declared of unsound mind by a final order of a court; or
(B) The Director has been convicted of a felony; or (C) The Director has failed to attend meetings for one year; or (D) The Director is no longer a member or friend of
a member mission center; or (E) The Director is no longer a friend of or member in good-standing of the Community of Christ.
Section 8 10 - General Powers
Subject to limitations placed upon the Board by the Association, and subject to the provisions of these Bylaws, all powers of the Association shall be exercised by or under the authority of the Board, and the
business and affairs of the Association shall be conducted by the Board.
Section 9 11 - Appointment of Committees
Notwithstanding the Executive Committee created in Article IV, Section 1, the Board President, upon the consent of the Board, shall appoint the following standing committees: Fund raising, Risk Management and, Site Development Maintenance and Capital Improvement, Food Service, and Finance and Marketing. Each committee shall be comprised of not less than three nor more than six members.Committee members shall be appointed from among the Board and such other persons
as the Board deems qualified to serve on each committee. At least one Board member shall serve on each committee. The chair of each committee shall be a member of the Board. At its discretion the Board may appoint
other committees.
Section 10 12- Relationship to the Camp Bountiful Program Committee
The Board shall use its best efforts to cooperate with the Camp Bountiful Program Committee, the governance of which is in the presidential line of administration of the Community of Christ. The responsibilities
of the Program Committee are outlined as an attachment hereto for information purposes only and are not incorporated in these Bylaws.
Section 11 13- Assessments
(A) The Board shall have the power to assess each Mission Center in the Association for the funding of the operating costs of Camp Bountiful. (B) The assessments for the next calendar year shall be
calculated prior to the autumn business meetings of each Mission Center. The assessments shall be made after consideration of all projected sources of income to the campgrounds, and after consideration of
all projected expenses. The assessments shall be made on a per capita basis of the membership of the Association. (C) Each Mission Center shall pay the assessment through whatever source of funds it deems
appropriate, including line item budgeting. Assessments shall be paid in equal quarterly installments by March 31, June 30, September 30 and December 31 of the assessment year. (D) In the event
a Mission Center willfully fails to pay its assessment for two years, the Mission Center shall be suspended from use of Camp Bountiful at the associated fee rate and from Board representation. Suspension shall occur only upon a 3/4 vote of the Board.
Suspension shall not affect the opportunity of any individual to participate in any activity held at Camp Bountiful.
Section 12 14- Salary
No board member shall receive a salary for the discharge of his/her responsibilities under these Bylaws.
Section 13 15- Notice of Absence
Prior to the commencement of a board meeting, board members who anticipate being absent from said meeting shall notify the Board President or Secretary of same.
ARTICLE III - BOARD OFFICERS Section 1 - Creation
The Board shall elect, as officers, a President, Vice-President, Secretary, and Treasurer, and Liaison Officer.
Section 2 - Term of Office
Each officer shall hold office for one year and may be re-elected for an indefinite number of years.
Section 3 - Removal
Section 4 - President
(A) The Board President shall preside at Board and Association meetings and shall serve as principle executive officer of the Board. The President shall supervise and control generally all business and
affairs of the Board and Association. (B) The President shall ensure that all Board and Association directives are executed. (C) The President shall supervise the work of the camp manager(s), interpret the actions of the Board
to the camp manager and, in conjunction with the Executive Committee, evaluate the job performance of the camp manager. This evaluation must be done at least annually. (C D) The President shall preside over the Executive Committee and execute its duties as described in these Bylaws.(D
E) The Board President shall sign all documents on behalf of the Board.
Section 5 - Vice-President
In the absence or death of the President, or upon his/her refusal to act, the Vice-President shall perform the duties of the President and, when so acting, shall have all the powers of and be subject to all
restrictions imposed on the President.
Section 6 - Secretary
The Secretary shall keep the minutes of the Board and Association meetings, see that notices are duly given in accordance with these Bylaws, serve as custodian of all Board, Association and committee records, and
perform all duties incidental to the office of Secretary.
Section 7 - Treasurer
The Treasurer shall be custodian and be responsible for all funds of the Association. The Treasurer shall perform, or cause to be performed, the following duties: receive and give receipts for money due and paid
from whatever source, deposit all such monies in depositories approved by the Board for that purpose, provide full financial reports to each Board member on at least a quarterly basis and perform all duties
incidental to the office of Treasurer.
Section 8 - Liaison Officer
The Liaison officer shall supervise the work of the camp manager(s), interpret the actions of the Board to the camp manager and, in conjunction with the Executive Committee, evaluate the job performance of the
camp manager. This evaluation must be done at least annually.
ARTICLE IV - BOARD COMMITTEES
Section 1 - Executive Committee
Liaison Officer Vice President, the Treasurer
, the Secretary, and the Presidents of the Bountiful and Western Ohio Mission Centers.,
and two elected by the Board from its members. In the absence of the President, one of the Mission Center Presidents the Vice President
shall serve as President pro tempore of the committee.(B) The Executive Committee shall execute the directives of the Board and shall be responsible for the day to day management of Camp Bountiful,
including, but not limited to, maintenance, policy interpretation and personnel matters. (C) The Executive Committee shall develop, prior to the August meeting, the annual budget of Camp Bountiful, subject
to the approval of the Board. (D) The Executive Committee shall be responsible for the employment and termination of the campground manager and food service director and shall develop a written job
description for each employee. (E) The Executive Committee shall ensure that the financial records of the campgrounds are audited annually.
Section 2 - Standing Committees and Board Created Committees
All standing committees and Board created committees shall execute the duties delegated to them in writing by the Board. The Board shall prepare and approve written descriptions of each committee's duties,
responsibilities and powers. All committees shall serve at the pleasure of the Board and shall be governed by Board directives not inconsistent with these Bylaws.
Section 3 - Quorum
Section 4 - Meetings
Section 5 - Electronic Meetings
Each committee may conduct its business through the use of telephone or other electronic methods as is expedient.
Voting on motions through e-mail must follow the rules as stated in Article II, Section 7
Section 6 - Offices
Unless otherwise provided for in these Bylaws, the Board President on the consent of the Board shall appoint a Chair for each committee.
Section 7 - Minutes
Each committee shall keep a written record of its meetings, including any decisions made. These minutes shall be forwarded to the Board Secretary and President (if not a part of the committee). Copies of the
minutes of each committee should be included in the notification sent to each Board member prior to the next Board Meeting. In the case of critical or highly visible decisions made by a committee, a copy of the
minutes should be sent to each Board member immediately upon completion. The Board President shall determine which decisions qualify for such action.
Section 8 - Removal of Committee Officer
ARTICLE V - PARLIAMENTARY AUTHORITYThe rules contained in the current edition of Robert's Rules of Order Newly Revised
shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, special rules of order the Association may adopt, or the policies, rules and regulations of the Church.
CERTIFICATE OF SECRETARY
Camp Bountiful Association I hereby certify that I am the duly elected and acting Secretary of said Association and
that the foregoing Bylaws, comprising ___ pages, constitute the Bylaws of said Association as duly adopted at a meeting of the Association thereof held on August 29, 2004.
____________________________ ____
Secretary _______________________________
DATE
Posted June 28, 2004 |
